Hello Courier, save money with business ID!

You can use any of our three different services:

1. For courier partners we recommend UKKO Light Entrepreneurship with your own business ID: You will have all the benefits from your own business ID, but the service is set up to support you as much as possible and make things easy for you to use. There are no monthly or hidden fees, the service fee is just 3,79 % of total invoiced amount (excluding VAT).
2. UKKO Light Entrepreneurship without your own business ID: This is the traditional way of working previously as a delivery partner. Service fee is 3,79 %, there are no monthly or hidden costs. Not being able to get travel costs reimbursed with no business ID, means you will get less money in your bank account by using the service without your own business ID.
3. UKKO Entrepreneur: You have your own business and will pay us a fixed monthly fee of 79 € per month. If you are working as a delivery partner full time, you invoice more than 3000 € per month and you are willing to take a bit more responsibility with your own business and money, this might be the suitable service for you!

Open the https://kevytyritys.ukko.fi/en/registration website.

1. Fill in your Email and choose a password.
2. Agree to the terms of service.
3. Then Select "Create an account, getting started is free".
4. The system logs you in.
5. Create a business ID by filling in the Onboarding questionnaire and adding your bank details and Tax percentage.
6. Choose a vehicle you use at work.

Click here for more specific instructions.

If you already have your own existing Business ID, after you have registered to the service, please contact our customer service (couriers@ukko.fi) – we will help you set things up!

When signing up for UKKO Light Entrepreneurship with your own business ID, Suomi.fi authorization is a very important permission you need to give us. This permission lets UKKO.fi act as your accountant towards the tax administration. We will need these permissions to handle the bureaucracies, like filing VAT’s and yearly tax returns on your behalf. We need this immediately after you have registered, so we are able to start operating on your behalf.

After you have registered with UKKO Light Entrepreneurship with Business ID, we will send you a notification asking you to log on to the Suomi.fi website with a strong identification (eg. your bank credentials). In the Suomi.fi -service you will find a permission request from “UKKO Yrittäjyyspalvelut Oy”. You need to accept our permission request so we can finalize setting up the service.

How do I accept the Suomi.fi authorization request?

Please click the link below to read the step-by-step procedure for accepting our request in Suomi.fi -service.

Step-by-step procedure of accepting the Suomi.fi authorization request.

When you register your own business ID with UKKO Light entrepreneurship with your own business ID, we will contact Wolt and inform them about your business ID. Wolt will then contact you to confirm your agreement with them and agree with you about the actual invoicing start date with UKKO.

If you register before 31st of January 2024, you get your first month of invoicing for free! After this, the cost with UKKO for courier work is 3.79 % of your invoiced amount. This is all inclusive and there are no additional or hidden charges. This includes for example automatic invoicing to food delivery companies, first class customer service and support, our training materials, and UKKO Assurance which means you are insured in your work.

If you create an invoice manually to another customer (other than Wolt) using our service, our standard fee will apply to these invoices. Our standard fee is 5 % service + 3 % UKKO Assurance fee and is calculated from the invoiced amount excluding VAT.

If you are working as a courier partner with Wolt, we will receive your earnings data directly from them and automatically create an invoice for you in our service. You don’t need to do anything towards us.

Costs related to your vehicle and work related travelling is one of the most important areas of documenting your business. You can only deduct your travel costs if you maintain an accurate driving log according to the tax authorities demands. As travel costs are a very significant part of your expenses you will save thousands of euros by making driving log a part of your daily or even hourly routine. It might seem like a lot of work, but you absolutely need to do this to avoid back taxes and troubles with your taxation!

For every single business related drive you need to record the following information:

1. Start and end time of the trip.
2. Start location, end location and, if necessary, the route driven.
3. Kilometres driven.
4. Purpose of the trip.
5. Odometer reading at the start and end of the tip.
6. The driver of the car.
7. Total kilometres driven in the car during the year.

For more information, please read the Tax Administrations vehicle expense instructions here.

The format for the driving log is optional, you can keep it in a manual notebook, excel or any other format. To make things a bit easier we strongly recommend you use an application such as Drivers Note for tracking your drives.

Depending on your situation you can either claim all the expenses related to your car (or other vehicle) or claim tax free kilometer allowances.

If you estimate you use your car over 50 % for business related drives, you need to add the car to your bookkeeping and deduct all car related costs by adding all car related receipts (eg. Gas, maintenance, washes) in our service.

If you estimate you use your car under 50 % for business drives, you can not add the car or any car related receipts to your bookkeeping. Instead, based on your driving log, you need to claim kilometer allowances (0,53 € / km in 2023) in your yearly tax return.

We will send you a tax filing questionnaire after the year has ended and ask you to provide all business drive kilometers for the whole year. Based on this, we will do the kilometer allowance deductions for you on your tax return.

In order to avoid back taxes and troubles with your taxation it is extremely important you document your travelling exactly according to the instructions of the tax authorities. You need to store these documents yourself for 6 years, in case the tax administration asks for them.

This means you need to keep a very close track and have specific documentation of all personal and business drives you do with the car.

As you are working with you own business ID, changing your bookkeeping service is not as straightforward as it is when you are invoicing without your own business ID. If you want to change your bookkeeping service provider, you need to:

1. Submit a notice of termination from your UKKO account in the settings tab. State the date of service termination and the reason for termination. You will receive a confirmation when your termination has been processed. Please note that we will stop doing your VAT filings once you have terminated the contract with us.
2. The resignation period is about one month, after which we will send you an email with a link to download your bookkeeping materials.
3. We will also return the VAT, withheld taxes and any outstanding balance to your bank account.
4. You need to take this material to your new bookkeeping service so they are able to take over your bookkeeping.

Important: When you have your own business ID, you need to be sure your VAT filings and tax returns are done, even when you have no invoicing (UKKO.fi will do this for you, if you have an active account with us). If you terminate your service agreement with us, you need to do these filings yourself or find another bookkeeping service to do this for you.

If you stop working as an entrepreneur with your own business ID altogether, you need to make sure you terminate your Business ID in the government records. Terminating your bookkeeping agreement with UKKO doesn’t mean your business ID will be terminated.

If your private trader activity ceases completely and you do not intend to continue it later, please follow these steps to completely terminate your Business ID:

1. Use this online link to terminate Light Entrepreneurship with business id operations.More information here
2. Submit a notice of termination from your UKKO account in the settings tab. State the date of service termination and the reason for termination. You will receive a confirmation when your termination has been processed.
3. We will return the withheld tax prepayments to your bank account.
4. We process the latest VAT declaration according to the month of termination and pay the VAT to the Tax Office.
5. We will send the materials of your bookkeeping to your email when your bookkeeping is finalized. We will also pay the final balance and VAT on purchases to your account.
6. The business tax return should be done the following spring after the termination of Business ID. Prepare a tax return and a possible VAT return in MyTax.
7. Keep your accounting materials for 10 years and receipts for 6 years.

See here for the Tax Office’s checklist for terminating a Business ID.

As the main account holder, you can work with an approved partner (substitute).

1. Open a Light entrepreneur with business Id
2. Choose the correct industry: “Food Courier”> “Wolt” / “Foodora” or both.
3. Login to suomi.fi website and accept authorisation request from UKKO Yrittäjyyspalvelut Oy.

Please allow your previous invoicing company to process your current delivery period’s invoice to enable smooth change of invoicing service.

To be part of automated invoicing, you need to take a few steps towards Wolt and/or Foodora:

WOLT: UKKO.fi will inform Wolt that you will henceforth be invoicing through UKKO.fi. Wolt will then send you a service agreement which you need to accept. After this UKKO.fi will get your invoicing data and create your invoice automatically two times per month.

FOODORA: You need to inform Foodora that you will be using UKKO.fi, and they will include you in the consolidated invoice data. We will then create your invoice automatically once per month

Substitution

1. Next step- ask approved substitute to also create an account with fi– either Light entrepreneurship or Light entrepreneurship with business ID.
2. Ask the substitute to make sure they Choose the correct industry: “Food Courier” > “Wolt” / “Foodora” so that they get the 3.79% service fee discount.
3. The earnings from the food delivery company will first come into main courier partners UKKO business ID Service fees (3.79%) will be charged. (Calculation of your taxation as a business is done at the end of the year).
4. Wait for the food delivery company to pay you. This typically takes around 14 days (about 2 weeks) for your invoice to get paid.
5. Withdraw the money into your bank account or wait for the money to automatically go to your bank if you chose that option on the withdrawal settings.
6. The link to guidance on creating and withdrawing money in your Ukko business ID account is here Creating and withdrawing money
7. Then ask your substitute to send you an invoice. The amount depends on your sharing percentage agreement. The link to guidance on how to create an invoice is here: Creating and Sending an Invoice
8. Your substitute will be taxed according to their individual / business tax percentage as the salary recipient. A Service fee of 3,79% is charged for the invoice the substitute sends you if they invoice you through fi. Other mandatory deductions are also made from the substitute for example Health insurance.

NOTE: It is important that there will be a record of earnings coming into your business ID account on your business income statement.Remember taxation calculation in business is done at the end of the financial year. The calculation is done on the net income of the business. The substitute is your business expense.